Executive Assistant (Startup Operations)
New
H
Hire OverseasAI marketing technology
Bogotá, Bogota, Colombia. Tegucigalpa, Francisco Morazán Department, Honduras. Santo Domingo, Distrito Nacional, Dominican Republic. Buenos Aires, Buenos Aires, Argentina. Mexico City, Mexico, US business hoursFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Google WorkspaceSlackNotion
Requirements
- Proven experience as an Executive Assistant, Operations Assistant, or similar role supporting senior leadership.
- Excellent written and verbal English communication skills.
- Strong organizational skills managing calendar, travel, operations, and finance priorities.
- Ability to manage vendor relationships and operational logistics independently.
- Detail-oriented with strong follow-through on billing and documentation.
- Proactive, self-directed mindset capable of anticipating needs in a fast-paced environment.
- Familiarity with productivity platforms like Google Workspace, Slack, or Notion.
- Experience with revenue operations or client invoicing.
- Experience with RFP/RFI submissions in a B2B technology environment.
- Ability to work during US business hours.
- Submission of a 1-2 minute introductory Loom video.
Responsibilities
- Manage end-to-end calendar, including scheduling, conflict resolution, and meeting preparation for the founder.
- Coordinate international travel, including flights, hotels, ground transport, and detailed itineraries.
- Handle recurring operational tasks such as office rent, utilities, insurance, and vendor management.
- Oversee revenue tracking, prepare client invoices, and manage follow-ups for outstanding payments.
- Research, compile, and support the submission of RFP and RFI documents while maintaining a library of standard responses.
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