Operations Assistant | Executive Support & Special Projects
New
P
PavagoHealthcare Services
Mexico. Colombia. Argentina. Costa Rica. Brazil (Workable locations) / LATAM & South Africa (Position location), U.S. Business HoursFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Project ManagementOperations ManagementProcess improvementGoogle SheetsGoogle WorkspaceCanva
Requirements
- Previous experience in operations, executive assistance, project coordination, or administration.
- Experience supporting remote teams or executives.
- Comfortable working in fast-paced, entrepreneurial environments.
- Excellent written and verbal English communication skills.
- Outstanding organizational and multitasking abilities.
- Strong attention to detail and problem-solving skills.
- Ability to manage shifting priorities independently.
- High level of professionalism and discretion.
- Proficiency with Google Workspace and modern productivity tools.
- Reliable internet connection and dedicated remote workspace.
Responsibilities
- Support leadership with day-to-day operational priorities and strategic initiatives.
- Manage administrative, operational, and cross-functional coordination tasks.
- Own projects from planning through completion.
- Build spreadsheets, dashboards, and management reports to track KPIs.
- Assist with content creation, social media drafting, and newsletter distribution using AI tools.
- Coordinate vendor agreements, contracts, and billing reviews.
- Support people operations including onboarding, record maintenance, and HR initiatives.
- Organize travel, event logistics, and operational shipping needs.
- Build and improve workflows, SOPs, and operational systems.
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