Executive Assistant / Business Operations Support
New
F
FreedUpCorporate Gifting
Mexico. Brazil. Colombia, US business hours (Central Time overlap preferred)Full-TimeMiddle
Salary$1,000 - $1,700 per month (based on experience)
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- CRMNotion
Requirements
- 3+ years of experience in an Executive Assistant, Office Manager, or Operations Support role.
- Proven experience managing email/calendar systems and scheduling for an executive or founder.
- Proficiency with CRM tools (e.g., HubSpot, Zoho, Salesforce, Monday.com) or strong aptitude to learn Odoo.
- Comfort managing multiple workstreams such as admin, sales support, and logistics independently.
- Strong written and verbal English communication skills.
- Detail-oriented with a process for error prevention.
- Reliable, dedicated home workspace with backup internet and equipment.
- Availability to work full-time during US business hours (Central Time overlap preferred).
- Based in LATAM.
Responsibilities
- Set up and configure Odoo CRM and migrate order tracking from notes to the system.
- Manage customer communications for orders, including custom branding and production details.
- Support the founder's sales process through prospecting, follow-ups, and scheduling.
- Coordinate bulk corporate gifting orders from intake through final fulfillment.
- Maintain Inbox Zero, optimize calendar management, and extract action items into a trackable system like Notion.
- Monitor inventory levels and coordinate with production managers on order timelines.
- Compile recurring company scorecards and metrics summaries for the founder.
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