Executive Assistant
New
H
Hunt StConstruction and Design
Philippines-based candidates, Align with AU business hours (approx. 9 AM - 5 PM, Monday to Friday)ContractMiddle
Salary1,000 - 1,500 AUD per month
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Job Details
- Languages
- Strong written and verbal English communication skills
- Experience
- At least 3 years of experience as an Executive Assistant supporting Australian business or international clients
- Required Skills
- Microsoft OfficeGoogle WorkspaceSlack
Requirements
- At least 3 years of experience as an Executive Assistant supporting Australian business or international clients.
- Experience supporting executives, business owners, or leadership teams.
- Excellent organisational and time management skills with strong attention to detail.
- Strong written and verbal English communication skills.
- Ability to manage multiple priorities and work independently in a remote environment.
- Proficiency with Microsoft Office, Google Workspace, Outlook, and collaboration tools such as Slack or Microsoft Teams.
- Experience with calendar management, inbox management, meeting coordination, and travel bookings.
- Comfortable learning and using AI tools such as ChatGPT, Claude, or similar.
- Strong problem-solving skills with a proactive and solutions-focused mindset.
- Reliable internet connection and a dedicated home office setup.
- Ability to work confidently with minimal supervision in a fast-paced environment.
Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments.
- Monitor and organise emails, draft responses, and follow up on action items.
- Prepare meeting agendas, take meeting minutes, and track outstanding tasks.
- Coordinate travel arrangements, accommodation, and itineraries when required.
- Assist with document preparation, reports, presentations, and correspondence.
- Maintain organised digital files, project documentation, and company records.
- Support project administration by coordinating with clients, suppliers, and contractors.
- Assist with invoicing, expense tracking, and general administrative tasks.
- Help develop and maintain standard operating procedures (SOPs) and administrative processes.
- Identify opportunities to improve workflows and take ownership of recurring administrative responsibilities.
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