Events & Experiences Coordinator
New
This role can be remote with a preference for the Eastern or Central time zone, Eastern or Central time zoneFull-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- 2-4 years
- Required Skills
- Project ManagementMicrosoft ExcelGoogle WorkspaceAsana
Requirements
- 2-4 years experience in event coordination, marketing operations, or a similar role.
- Demonstrated ability to manage multiple logistics workstreams simultaneously.
- Strong communication skills for coordinating across vendors, venues, and internal teams.
- Comfortable with ambiguity and a fast-moving calendar.
- Proficiency in Google Workspace, Asana (or similar), and Excel or Sheets.
- Willingness to travel 20 to 30% for on-site execution.
- Availability to support on-site execution including occasional evenings and weekends.
- Prior experience managing hotel blocks, group travel logistics, or attendee registration platforms (preferred).
- Experience supporting executive-level events or programs (preferred).
- Familiarity with event ops tooling such as Cvent or Splash (preferred).
Responsibilities
- Serve as on-site logistics lead at biopharma trade shows, provider conferences, and executive programs.
- Manage day-of coordination across staffing, booth setup, AV, signage, and attendee flow.
- Act as the primary point of contact for vendors and venue teams, troubleshooting in real time.
- Coordinate hotel blocks, room assignments, and attendee travel arrangements for staff.
- Build and maintain logistics trackers, run-of-show documents, and attendee briefings.
- Support venue sourcing, vendor outreach, and materials production timelines.
- Assist with booth design coordination, swag and collateral ordering, and shipping logistics.
- Conduct post-event inventory and compile attendance, spend, and logistics notes.
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