Events & Experiences Coordinator
New
B
Blink HealthHealthcare Technology
Remote; United States, Eastern or Central time zone preferredFull-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- 2-4 years
- Required Skills
- Project ManagementMicrosoft ExcelGoogle WorkspaceAsana
Requirements
- 2-4 years of experience in event coordination, marketing operations, or a similar role.
- Demonstrated ability to manage multiple logistics workstreams simultaneously.
- Strong communication skills for coordinating across vendors, venues, and internal teams.
- Proficiency in project management and coordination tools (Google Workspace, Asana, Excel/Sheets).
- Ability to adapt to ambiguity and fast-moving calendars.
- Willingness to travel 20-30% of the time.
- Availability to support on-site execution including occasional evenings and weekends.
- Healthcare or pharma industry experience is a plus.
- Prior experience managing hotel blocks, group travel logistics, or attendee registration platforms preferred.
- Experience supporting executive-level events preferred.
- Familiarity with event operations tooling (Cvent, Splash, or similar) preferred.
Responsibilities
- Serve as on-site logistics lead at priority events, including trade shows, provider conferences, and executive programs.
- Manage day-of coordination across staffing, booth setup, AV, signage, and attendee flow.
- Coordinate hotel blocks, room assignments, and attendee travel arrangements for staff.
- Support venue sourcing, vendor outreach, and materials production timelines.
- Assist with booth design coordination, swag and collateral ordering, and shipping logistics.
- Maintain organized documentation including contracts, vendor contacts, and shipping records.
- Compile attendance, spend, and logistics notes for post-event analysis.
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