Executive Assistant to the CEO
Colombia, 12:00 PM - 8:00 PM Bogota Time (PST working hours)Full-TimeSenior
Salary not disclosed
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Job Details
- Languages
- Strong English communication skills
- Experience
- 3+ years
- Required Skills
- Project ManagementCRMHubSpot
Requirements
- 3+ years of proven experience as an Executive Assistant, Personal Assistant, or similar high-level support role.
- Solid experience as a HubSpot Power User with CRM workflows, client contact, and sales pipelines.
- Excellent written and verbal communication skills with the ability to draft polished correspondence.
- Demonstrated ability to 'manage up' and anticipate needs before they are stated.
- Proactive and detail-oriented approach to tasks.
- Ability to work during PST working hours.
- Strong English communication skills.
- Bonus: Previous experience in startups or design agencies.
- Bonus: Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives.
Responsibilities
- Manage the CEO's complex calendar and act as a proactive appointment setter for high-value meetings.
- Maintain the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage.
- Attend key meetings to take detailed notes and track the execution of resulting action items.
- Organize business files, track project deliverables, and ensure necessary documentation is accessible.
- Conduct prospect research and assist in preparing high-quality decks, documents, and proposals.
- Handle complex travel bookings, expense reporting, and corporate or personal gifting.
- Exercise high-level discretion to protect sensitive business and personal information.
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