Senior Executive Assistant to the CEO
New
V
Veta VirtualDigital Marketing
LATAM or EuropeFull-TimeSenior
SalaryCompetitive Salary in USD
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Job Details
- Experience
- 6+ years
- Required Skills
- Project ManagementHubSpotGoogle WorkspaceSlackNotion
Requirements
- 6+ years of experience in a Senior Executive Assistant, Executive Operations, Strategic Projects, Project Manager, or Chief of Staff role.
- Proven experience directly supporting a founder, CEO, or C-suite executive.
- Ability to build systems, trackers, and operating rhythms from scratch.
- Strong project coordination experience across multiple stakeholders.
- Excellent written communication and synthesis skills with the ability to adapt to another's voice.
- Strong independent judgment and ability to act without being asked.
- Comfort with ambiguity and fast-moving environments.
- Experience in a fully remote or distributed work environment.
- Proficiency with tools such as Google Workspace, Slack, ClickUp, Notion, HubSpot, or Airtable.
- High discretion and ability to handle sensitive information professionally.
- Comfort and proficiency using AI tools for research, drafting, and workflow creation is a plus.
Responsibilities
- Manage and organize the CEO's inbox, calendar, meetings, notes, and follow-ups to protect executive time.
- Capture action items and ideas, translating them into organized steps with clear priorities and deadlines.
- Build and maintain operational systems, including trackers and decision lists, to provide visibility on business status.
- Categorize and prioritize projects by owner, deadline, and status to support effective delegation.
- Proactively follow up with internal teams, vendors, and partners to ensure commitments are met.
- Lead strategic initiatives from start to finish with minimal supervision.
- Prepare concise summaries and recommendations to aid executive decision-making.
- Manage up by tactfully challenging the CEO and flagging bottlenecks when necessary.
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