Executive Assistant
New
Australia, Canada, India, Ireland, New Zealand, United Kingdom, United States, ESTFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Project ManagementAccountingNotion
Requirements
- 3+ years of experience in an EA, administrative, or accounting-based role.
- Strong verbal and written English communication skills.
- 1 - 2+ years of experience with QuickBooks Desktop version.
- Experience using notetakers and AI tools to create documentation.
- Strong organizational and planning skills.
- Excellent time management skills and ability to multitask and prioritize.
- Proficiency with Notion and Monday.com for project management or similar tools.
- Familiarity with WeChat and Zoom for internal team communication.
- Ability to work full-time EST.
Responsibilities
- Monitor multiple inboxes to triage and respond to client questions and concerns.
- Assist with various accounting tasks including payment and invoice management.
- Manage a calendar including scheduling, meetings, and travel arrangements.
- Serve as a contact between employees, clients, and external partners.
- Prepare and edit correspondence, communications, presentations, reports, and other documents.
- Coordinate meetings, set agendas, take minutes, and prepare follow-ups and action items.
- Assist with project management tasks to track deadlines and ensure project success.
- Create SOPs and other documentation as needed.
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