Executive Assistant
New
Fully remote role within LATAM; based in Brazil, Alignment with U.S. business hours (Monday to Friday)Full-TimeMiddle
Salary1,500 - 2,500 USD per month
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Job Details
- Languages
- Excellent written and verbal English communication skills.
- Experience
- 3–5 years
- Required Skills
- Microsoft OfficeWritten communicationVerbal communicationGoogle Workspace
Requirements
- 3–5 years of experience as an Executive Assistant or similar role supporting senior executives, founders, or partners.
- Strong organizational skills with exceptional attention to detail and follow-through.
- Excellent written and verbal English communication skills.
- Proven ability to manage multiple priorities in fast-paced, ambiguous environments.
- Strong critical thinking, problem-solving, and decision-making capabilities.
- High discretion and professionalism when handling confidential and sensitive information.
- Ability to work independently in a remote environment with minimal supervision.
- Proficiency in Microsoft Office and Google Workspace.
- Experience supporting executives managing multiple businesses or functions is a strong plus.
- Background in consulting, finance, legal, investment, or advisory environments is highly valued.
- Experience building or improving task management systems and workflows is a plus.
Responsibilities
- Act as the primary coordination point for the executive’s multi-business activities, ensuring alignment, structure, and consistent execution across all priorities.
- Manage complex calendars spanning multiple organizations, balancing shifting priorities and competing demands.
- Monitor inbox communications, flag urgent matters, and draft responses when appropriate.
- Track projects, deliverables, milestones, and key commitments across various business lines.
- Coordinate meetings, prepare agendas, and document clear action items and follow-ups.
- Build and maintain lightweight organizational systems to improve workflow clarity and accountability.
- Proactively identify risks, delays, and operational bottlenecks before they escalate.
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