Executive Assistant
New
P
PencilAdvertising Technology
EMEA, multi-time-zone (ideally across Europe, Americas, Asia)Full-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- 3+ years
- Required Skills
- Project CoordinationGoogle Workspace
Requirements
- 3+ years of experience supporting C-level or senior leadership.
- Experience working in a remote-first, fast-paced tech, marketing, or creative environment.
- Mastery of diary management tools and Google Suite.
- Proven experience in real-time email inbox management.
- Exceptional written and verbal communication skills with the ability to maintain a specific brand tone.
- Strong ability to balance routine administrative tasks with strategic demands.
- Experience coordinating schedules across multi-time-zones (Europe, Americas, Asia).
- High level of discretion and ability to manage confidential information.
- Tech-savvy with the ability to learn new tools and solve problems quickly.
Responsibilities
- Own key email inboxes for the C-Suite, including triaging, prioritizing, and drafting replies.
- Manage complex, multi-time-zone calendars, meeting scheduling, and travel logistics.
- Anticipate leadership priorities by collating documents, drafting agendas, and tracking action items.
- Attend leadership meetings to record notes and ensure timely follow-through.
- Craft internal and external communications that align with the company's brand tone.
- Support special strategic projects and coordinate across internal functions.
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