Marketing Operations Administrator
New
MexicoFull-TimeMiddle
Salary2,500 USD per month
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Job Details
- Languages
- English
- Experience
- 7+ years
- Required Skills
- Budget managementGoogle Workspace
Requirements
- 7+ years of experience in marketing operations, executive support, operations management, or a logistics-heavy administrative role.
- Strong experience in event planning and execution, including vendor coordination, travel logistics, and on-site operations.
- Solid understanding of financial operations such as invoice processing, expense reconciliation, GL coding, and budget tracking.
- Advanced proficiency in Google Workspace, spreadsheets, and operational tools.
- Experience managing procurement, vendor relationships, print production, fulfillment, and shipping logistics.
- Highly organized and detail-oriented with the ability to manage multiple deadlines.
- Strong ownership mindset with a proactive, self-sufficient approach to problem-solving.
- Familiarity with leveraging AI tools and automation to improve workflows.
- Strong written and spoken English communication skills.
- Valid passport and willingness to travel internationally for events several times per year.
- Experience supporting senior executives is highly desirable.
Responsibilities
- Act as a direct operational support to senior marketing leadership, managing action items, briefing materials, and tracking deliverables.
- Oversee marketing financial operations including budget tracking, invoice processing, vendor payments, and expense reconciliation.
- Manage end-to-end inventory, print, and fulfillment processes, including sourcing and shipping logistics.
- Coordinate procurement and vendor management activities, maintaining contracts and service agreements.
- Plan and execute marketing events and conferences, including venue booking, travel arrangements, and on-site logistics.
- Support back-office operations including document management and access provisioning.
- Maintain operational dashboards and tracking systems to ensure visibility over marketing execution and financial flows.
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