Administrative Assistant

New

Hunt StAllied Health

Metro Manila, Philippines, AU business hours (approx. 9 AM - 5 PM, Monday to Friday)ContractMiddle

Salary1,300 - 1,800 AUD per month

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Job Details

Minimum 3–5 years of proven experience in customer service, appointment scheduling, or diary management.
Prior experience in healthcare, allied health, or mobile services is highly regarded.
Proficiency with calendar/booking software (e.g., Splose, Cliniko, Halaxy, or similar).
Proficiency with MS Office and Google Workspace.
Experience with office software, project management tools, and digital communication platforms.
Strong background in managing information securely and maintaining confidential records.
Demonstrated ability to operate with minimal supervision with high standards of accuracy.
Excellent organizational skills, attention to detail, and ability to prioritize effectively.
Strong written and verbal communication skills.
Performance-driven work ethic and commitment to quality control.

Manage administrative tasks such as scheduling, inbox management, document preparation, and record-keeping with a high level of precision.
Confirm client details, location/suburb, and availability during intake to facilitate efficient scheduling.
Offer appointment options based on therapist location, travel feasibility, and existing bookings.
Manage cancellations, reschedules, and follow-up calls to fill vacant slots promptly.
Maintain an up-to-date calendar of mobile practitioners’ appointments across multiple suburbs.
Ensure travel distances and time between appointments are realistic for each practitioner.
Proactively fill gaps in practitioners’ schedules by prioritizing clients in the same area.
Maintain strong data security practices and handle sensitive information with strict confidentiality.

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