Executive & Recruitment Assistant
New
T
There is TalentAdministrative & Recruitment
Location: Colombia, Monday to Friday, aligned with U.S. Pacific business hours (PST)Full-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English (C1/Fluent), Spanish preferred
- Required Skills
- Project CoordinationRecruitmentGoogle Workspace
Requirements
- Prior experience as a personal, executive, or business assistant is required.
- Hands-on recruiting experience — sourcing, screening, or coordinating hiring is required.
- Proficiency in Airtable, including building and managing bases, views, automations, and linked records.
- Strong command of Google Workspace and scheduling tools.
- Excellent organizational and time-management skills.
- Clear, professional written and verbal communication in English.
- Discretion and sound judgment when handling confidential information.
- Comfortable managing both personal and professional tasks within the same day.
- Resourceful, solutions-oriented, and collaborative mindset.
- Bilingual English and Spanish preferred.
Responsibilities
- Manage the executive's calendar, scheduling, and daily appointments with precision and foresight.
- Coordinate travel, reservations, and personal errands seamlessly.
- Handle correspondence and communications on her behalf with professionalism and discretion.
- Lead recruiting support: source candidates, screen applications, schedule interviews, coordinate with staffing agencies, and track the full hiring pipeline.
- Build and maintain Airtable bases to organize candidate pipelines, track hiring progress, and manage operational workflows.
- Assist with business projects, meeting preparation, and timely follow-ups.
- Help manage household and personal logistics as needed.
- Anticipate needs and keep things running smoothly behind the scenes.
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