Operations & Business Development Executive Assistant
New
BrazilFull-TimeMiddle
Salary800 - 1,600 USD per month
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Job Details
- Experience
- 3+ years
- Required Skills
- Business DevelopmentOperations ManagementCRMHubSpotNotion
Requirements
- 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership
- Strong experience managing email, calendar, and communication workflows in high-volume environments
- Proficiency with productivity and collaboration tools (Notion strongly preferred)
- Experience with CRM systems such as HubSpot or similar platforms
- Strong written communication skills with high attention to tone and clarity
- Highly proactive mindset with the ability to anticipate needs and act independently
- Strong systems thinking and ability to build structured workflows and processes
- Excellent organizational and time management skills across multiple priorities
- Comfortable making judgment calls and managing sensitive information with discretion
- Strong business acumen, especially related to pipelines and business development workflows
- Tech-savvy and adaptable, with ability to learn new tools quickly
- Reliable home office setup with stable high-speed internet connection
Responsibilities
- Manage and prioritize a high-volume executive inbox, categorizing and triaging communications for action, follow-up, or delegation
- Monitor communication channels (email and chat), providing structured daily summaries of key items requiring attention
- Maintain and optimize executive calendars, ensuring strategic time blocking and efficient scheduling
- Support business development activities by managing CRM pipelines, tracking leads, and coordinating follow-ups
- Assist with meeting coordination, notes synthesis, and action item tracking across internal and external discussions
- Develop and maintain operational systems and SOPs using structured tools such as Notion
- Implement task tracking and delegation workflows to ensure accountability and visibility across priorities
- Support administrative needs such as invoicing, office coordination, and relationship-building activities
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