Sales Assistant

Colombia. Mexico, U.S. client business hours (aligned with sales team schedules and prospect time zones)Full-TimeMiddle

Salary not disclosed

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Job Details

Experience: 1–2 years
Required Skills: SalesforceMicrosoft ExcelMicrosoft OfficePowerPointHubSpotGoogle WorkspaceCanva

1–2 years administrative, operations, or sales support experience
Familiarity with at least one CRM (Salesforce, HubSpot, Zoho, Pipedrive)
Proficiency with Microsoft Office/Google Workspace
Strong written communication skills
Strong scheduling skills
Experience creating proposals, decks, or sales collateral (ideal)
Familiarity with lead generation workflows or SDR/BDR support (ideal)
Industry exposure in B2B SaaS, professional services, or marketing agencies (ideal)
Basic data analysis skills for sales reports (Excel pivot tables, Google Data Studio) (ideal)

Enter, update, and maintain accurate lead, contact, and opportunity records in Salesforce, HubSpot, Zoho, or Pipedrive
Monitor CRM data quality, correcting duplicates, missing fields, or outdated records
Schedule calls, demos, and follow-ups across time zones using Outlook, Google Calendar, or scheduling tools like Calendly
Coordinate internal prep meetings and ensure sales reps have the right materials before calls
Draft, format, and proofread sales proposals, quotes, and presentations
Assist with RFP/RFI responses, ensuring templates are current and brand-compliant
Generate weekly and monthly reports from CRM: pipeline activity, conversion rates, and sales KPIs
Draft and send follow-up emails after meetings, thank-you notes, and reminders to prospects
Liaise with marketing for campaign leads, finance for contract approvals, and operations for order processing
Track deliverables between departments to ensure a smooth customer journey

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