Executive Assistant

Philippines. Pakistan. Egypt, Australia (9:00am–5:00pm, Mon–Fri)Full-TimeMiddle

Salary not disclosed

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Job Details

Excellent spoken and written English
2–4+ years of experience as an Executive Assistant or in a similar role
Strong organisational and time management skills with ability to manage multiple priorities
Experience supporting senior leadership or founders
High attention to detail and ability to maintain accuracy under pressure
Strong communication skills with ability to interact across different stakeholders
Proactive mindset with ability to anticipate needs and take initiative
Experience with calendar management, scheduling tools, and communication platforms
Comfortable working in fast-paced, dynamic environments
Ability to work independently with minimal supervision
Fast and reliable internet connection
Your own laptop or desktop suitable for the role
A quiet working environment
Experience working in remote or international teams (Desirable)
Familiarity with tools such as Google Workspace, Slack, Notion, ClickUp, or similar (Desirable)
Experience supporting multiple stakeholders or departments (Desirable)

Manage and optimise executive calendars, scheduling meetings across multiple time zones
Coordinate internal and external meetings, including agendas, notes, and follow-ups
Act as a point of contact between leadership and internal/external stakeholders
Manage inboxes, prioritise communication, and ensure timely responses
Support day-to-day operations, ensuring tasks and priorities are executed efficiently
Assist with project coordination, tracking deadlines, deliverables, and progress
Prepare reports, presentations, and documentation as required
Identify inefficiencies and implement improved systems or processes
Handle confidential information with discretion and professionalism
Support ad hoc administrative, operational, and coordination tasks as needed
Ensure alignment across teams by following up on action items and commitments

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