Executive Assistant - Operations / Executive Assistance
P
PearlOperations / Executive Assistance
Open to candidates globally (LATAM preferred), Primary overlap with California (PST/PDT); occasional East Coast (EST/EDT) coordinationFull-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 2+ years
- Required Skills
- Google Workspace
Requirements
- 2+ years of experience in an Executive Assistant or similar operational role
- Excellent written English communication with a natural, conversational tone
- Strong organizational and prioritization skills
- Proven ability to work independently in unstructured environments
- Proactive mindset with the ability to anticipate needs and take initiative
- Familiarity with AI tools and ability to apply them in workflows
- High level of discretion and trustworthiness
- Experience supporting a founder, investor, or solo operator (Preferred)
- Background or interest in social impact, community work, or activism (Preferred)
- Experience in startup or fast-paced environments (Preferred)
- Proficiency in Google Workspace
- Proficiency in Gmail
- Proficiency in Google Calendar
Responsibilities
- Triage high-volume inboxes and prioritize critical communications
- Draft and send responses in the founder’s voice and tone
- Manage calendar with strategic prioritization and intelligent scheduling
- Coordinate meetings across time zones and optimize scheduling efficiency
- Plan and book end-to-end travel logistics including flights, accommodations, and itineraries
- Prepare meeting agendas in advance
- Document meeting notes and track action items
- Maintain organized records of interactions and commitments
- Track priorities and flag misalignment in time allocation
- Identify inefficiencies and propose system improvements
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