Executive Virtual Assistant

New

Brazil, Multiple time zonesFull-TimeMiddle

Salary not disclosed

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Job Details

Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership or executives.
Previous remote work experience is mandatory, including familiarity with remote collaboration environments and distributed teams.
Experience working with US- or UK-based companies is required.
Strong proficiency with tools such as Slack, Zoom, Google Workspace, Microsoft Teams, Asana, Trello, or similar platforms.
Excellent organizational, multitasking, and time-management abilities.
Strong written and verbal communication skills in English.
High level of professionalism, discretion, reliability, and confidentiality.
Ability to work independently, prioritize effectively, and solve problems proactively.
Experience supporting C-level executives or startup founders is considered a plus.
Familiarity with CRM systems or project management tools is desirable.
Comfortable working in fast-paced startup or professional services environments.

Manage executive calendars, coordinate appointments, and schedule meetings across multiple time zones.
Organize and support virtual and in-person meetings, including agenda preparation, note-taking, and action item follow-up.
Handle email management, correspondence, and executive communications with professionalism and confidentiality.
Prepare, edit, and maintain presentations, reports, spreadsheets, and other business documents.
Coordinate travel arrangements and itineraries when required.
Act as a liaison between executives, internal teams, clients, and external stakeholders.
Maintain organized digital filing systems and ensure proper documentation management.
Support special projects, research initiatives, and ad hoc administrative tasks.
Anticipate executive needs and proactively streamline operational workflows to improve efficiency.

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