Executive Operations Assistant (VP)
New
W
WeAssist.ioMarketing Agency
Philippines, ESTFull-TimeExecutive
Salary9600 - 14400 USD per year
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Job Details
- Languages
- English
- Required Skills
- Notion
Requirements
- Marketing Experience Required – Experience working with U.S.-based clients and campaigns
- Highly Tech-Savvy – Comfortable with tools, automation, and learning new systems quickly
- Proactive Operator – Takes ownership and solves problems
- Strong Project Management Skills – Exceptional organization and tracking ability
- Excellent English Communication – Clear, confident, and professional
- Leadership Mentality – Not afraid to speak up, push back, and take charge
- Experience with e-commerce, affiliate marketing, or partnerships (Nice-to-have)
- Familiarity with platforms like Shopify, Meta Ads, Google Analytics (Nice-to-have)
Responsibilities
- Act as the central operator across the business—bridging communication between founders and the team
- Track all projects, tasks, and deliverables to ensure deadlines are met
- Maintain a clean, structured, and up-to-date workspace in Notion
- Monitor team output and proactively address bottlenecks or delays
- Own and manage multiple inboxes—prioritizing, organizing, and responding where needed
- Ensure timely follow-ups after meetings, including sending files, summaries, and next steps
- Create systems for inbox organization so nothing critical is missed
- Monitor Slack and surface high-priority messages to keep the team aligned
- Provide clear daily updates summarizing key actions, priorities, and deadlines
- Keep founders focused by redirecting attention to high-impact tasks
- Anticipate needs and proactively solve problems before they arise
- Act as a strong operator who can respectfully push back and maintain structure
- Pull, organize, and interpret marketing data across multiple platforms
- Prepare concise reports and summaries for leadership before key meetings
- Track performance metrics like ad spend, revenue, and ROAS
- Ensure campaigns and backend systems are running smoothly and accurately
- Manage a high-volume calendar—scheduling, rescheduling, and protecting focus time
- Join key internal meetings to capture notes, decisions, and action items
- Translate discussions into clear, trackable tasks for the team
- Build and document SOPs to improve consistency and scalability
- Turn unstructured processes (e.g., Loom recordings) into organized workflows
- Continuously improve internal systems for efficiency and clarity
- Manage file uploads, organization, and storage for content and media assets
- Ensure all files are properly labeled, accessible, and aligned with workflows
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