Executive Assistant (Household and Business Operations)
H
Hire OverseasPrivate Equity
Philippines. Sri Lanka. South Africa. Mexico. Brazil. Costa RicaFull-TimeExecutive
Salary not disclosed
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Job Details
- Required Skills
- Microsoft OfficeGoogle WorkspaceNotion
Requirements
- Prior experience as a personal assistant, executive assistant, household manager, or chief of staff
- Ownership mindset
- Strong judgment about when to make a call independently and when to check in
- Excellent written and verbal communication across professional and personal contexts
- Fluency with AI tools including Claude or ChatGPT for research, drafting, and problem-solving
- Proficiency in Notion, Google Workspace, and Microsoft Office
- Comfort making phone calls, negotiating with vendors, and managing logistics under pressure
- High level of discretion, reliability, and attention to detail
- Genuine comfort with high availability expectations including responsiveness outside standard hours
Responsibilities
- Manage calendars, scheduling, and communications on behalf of the principal across firm activities
- Coordinate meetings, calls, and logistics with investors, operators, and business partners
- Draft and manage correspondence, follow-ups, and internal coordination
- Support research, document preparation, and project tracking as needed
- Maintain organized systems for contacts, files, and recurring firm operations
- Research and book flights, hotels, car rentals, and activities for both business and family travel
- Build detailed itineraries and share with all relevant parties in advance
- Coordinate travel logistics including packing lists, baby gear, schedules, and nanny coordination
- Own the full preparation process for every trip
- Plan and execute events end-to-end including venue research, reservations, transportation, custom orders, and group communications
- Manage RSVPs and ensure every attendee has what they need ahead of time
- Handle personal appointments across medical, household, and lifestyle categories
- Order clothing, gifts, supplies, and household items as directed
- Manage household inventory and proactively restock essentials
- Own complex returns, customer service resolutions, and vendor follow-ups
- Coordinate with contractors, service providers, and household staff
- Maintain organized systems for subscriptions, services, key contacts, and important dates
- Research schools, childcare programs, insurance plans, home services, and other family or firm needs
- Compile findings into clear, actionable summaries with a point of view
- Take on discrete ad hoc projects end-to-end and bring options and recommendations
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