Executive Assistant (Real Estate Operations Track)
U
Uptalent.ioReal Estate Investment
Argentina. Colombia. Mexico. Honduras. Brazil, Pacific / Mountain TimeFull-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- 5–7 years
- Required Skills
- HubSpotGoogle WorkspaceAsana
Requirements
- 5–7 years of experience in EA, Operations, Chief of Staff, or similar roles
- Experience in real estate, PropTech, FinTech, or adjacent industries is highly preferred
- Proven experience building or improving systems and SOPs
- Strong ownership mindset with the ability to drive execution independently
- Excellent organization and attention to detail
- Strong written communication and documentation skills
- Proficiency with Google Workspace
- Proficiency with Asana (or similar)
- Proficiency with CRMs (HubSpot preferred)
- Comfortable blending business and personal executive support
- Availability during Pacific / Mountain Time working hours
Responsibilities
- Run weekly time reviews and generate actionable summaries
- Track performance against an ‘ideal day’ structure and identify gaps
- Review dashboards (Asana, time tracking) to surface priorities
- Send daily priority updates (tasks, decisions, follow-ups)
- Apply clear frameworks for prioritization, delegation, and scheduling
- Manage calendar, meetings, and confirmations
- Maintain daily inbox organization (prioritize, delegate, clean)
- Track follow-ups and ensure nothing falls through the cracks
- Maintain and act on ‘waiting on others’ lists
- Keep Google Drive and internal documentation structured and updated
- Maintain CRM hygiene (HubSpot) and investor follow-ups
- Support reporting, KPI tracking, and dashboard updates
- Assist with vendor coordination and project tracking
- Support property management workflows and leasing coordination
- Build and refine SOPs across operations (leasing, investor communication, onboarding, etc.)
- Maintain clear and usable documentation (Google Docs, Loom, checklists)
- Improve cross-team workflows (acquisitions → rehab → lease-up)
- Identify and implement simple system improvements and integrations
- Track and review personal budget and expenses
- Support scheduling of personal and family activities
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