Executive Assistant - Growth and Sales Support
Philippines (100% Remote), EST business hoursContractMiddle
Salary1000 - 1500 USD per month
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Job Details
- Languages
- English
- Experience
- 2+ years
- Required Skills
- Slack
Requirements
- 2+ years experience in Executive Assistant, Sales Support, or Operations roles
- Experience using CRM systems
- Strong written and verbal English communication skills
- Comfortable speaking with clients via Zoom and email
- Highly organized with strong follow-through
- Detail-oriented with ability to manage multiple moving parts
- Comfortable working in EST business hours
- Proactive, solution-focused mindset
- Experience with HubSpot preferred
Responsibilities
- Manage and update HubSpot CRM (pipeline tracking, deal stages, notes, tasks)
- Ensure accurate and up-to-date sales records
- Assist with tracking KPIs and sales reporting
- Prepare meeting notes and follow-ups from sales calls
- Monitor deal progress and flag delays or gaps
- Support billing coordination using Anchor (or similar billing system)
- Track invoices and payment status
- Conduct initial pre-interviews with candidates
- Screen applicants based on defined criteria
- Draft and send professional client emails
- Manage leadership calendar coordination as needed
- Support process improvements to streamline operations
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