Executive Sales Assistant

WeAssist.ioRecruiting Firm

Philippines, 10 am-6 pm PSTFull-TimeExecutive

Salary10800 - 14400 USD per year

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Job Details

AI Awareness & Proficiency: Solid understanding of modern AI tools and familiarity with prompt engineering
Can-Do Attitude: Positive, self-starting mindset with a bias toward action and ownership
Figure-It-Out Mentality: Comfortable navigating ambiguity, learning on the fly, and solving problems independently
Core Values Alignment: Strong personal integrity and a clear fit with WeAssist’s values
Familiarity with AI tools (ChatGPT, Claude, Gemini, Perplexity)
Prompt Engineering: ability to craft prompts for efficiency and relevance
Platform Savvy: knowing when to use a CRM vs. an automation tool vs. a communication platform
Professional setup: clean background, good camera, good microphone, strong wifi

Manage all follow-up communications with clients via email, iMessage, WhatsApp, CRM, and Google Messages
Own and maintain the CEO’s full calendar, coordinating with clients, internal team members, and partners
Manage both Reef’s personal and WeAssist inboxes, triaging emails for urgency and priority
Extract and organize action items from sales calls, client meetings, and internal team meetings
Enter and maintain contact records, deals, and lead source details
Send follow-up messages to leads Reef meets at events
Serve as point of contact for affiliate partners providing client leads
After deal closure, send thank-you messages and next-step instructions
Maintain and update five key sales trackers
Assist with the creation and refinement of sales contracts, pitch decks, and client materials
Book travel arrangements including flights, accommodations, and logistics
Manage personal admin tasks to support Reef’s productivity and focus

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