Executive Sales Assistant
W
WeAssist.ioRecruiting Firm
Philippines, PSTFull-TimeExecutive
Salary10800 - 14400 USD per year
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Job Details
- Required Skills
- Prompt Engineering
Requirements
- Solid understanding of modern AI tools and familiarity with prompt engineering
- Positive, self-starting mindset with a bias toward action and ownership
- Comfortable navigating ambiguity, learning on the fly, and solving problems independently
- Strong personal integrity and a clear fit with WeAssist’s values around communication, ownership, emotional regulation, and excellence
- Familiarity with AI tools and knowing what to use for which use-case
- Proficiency with ChatGPT for comms, decision-trees, and creative problem solving
- Proficiency with Claude for logic-heavy tasks
- Proficiency with Gemini for media and video content use-cases
- Proficiency with Perplexity for intelligent research and contextual understanding
- Ability to craft prompts for efficiency and relevance (Prompt Engineering)
- Platform Savvy – knowing when to use a CRM vs. an automation tool vs. a communication platform
- AI Engineering or experience building sales/marketing workflows with AI (highly preferred)
- Experience with API or Webhook integrations (highly preferred)
- JSON coding experience or comfort working with low-code/no-code platforms (highly preferred)
- Project management and process-building know-how (highly preferred)
- Resource allocation and operations understanding (highly preferred)
- CRM automations, especially GoHighLevel (highly preferred)
- Proficiency with GoHighLevel (certified or trained is a huge plus)
- Experience with N8N, Make.com, Zapier for building workflows and automations
- Familiarity with Appify, Loveable, Cursor, Windsurf (low-code platforms)
- Experience with GitHub for version control or team collaboration
- Proficiency with Slack for internal comms
- Proficiency with ClickUp for project/task management
- iPhone (for iMessage syncing) highly preferred
- HubSpot CRM experience a bonus
Responsibilities
- Manage all follow-up communications with clients via email, iMessage, WhatsApp, CRM, and Google Messages
- Own and maintain the CEO’s full calendar, coordinating with clients, internal team members, and partners
- Manage both Reef’s personal and WeAssist inboxes, triaging emails for urgency and priority
- Extract and organize action items from sales calls, client meetings, and internal team meetings
- Enter and maintain contact records, deals, and lead source details, updating lead and deal stages in real time
- Send follow-up messages to leads Reef meets at events and respond to inbound messages
- Serve as point of contact for affiliate partners providing client leads
- After deal closure, send thank-you messages, next-step instructions, contracts, and schedule Kick-Off calls
- Maintain and update five key sales trackers, prepare monthly sales performance recaps, and attend sales meetings
- Assist with the creation and refinement of sales contracts, pitch decks, and client materials
- Book travel arrangements, manage personal admin tasks, and assist with document retrieval and organization
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