Accounts Payable

2+ years of hands-on experience in Accounts Payable or similar accounting role. Experience processing 60–80 invoices weekly in a fast-paced environment. Proficient in Excel (formulas, pivot tables, VLOOKUP). Experience with Sage (strongly preferred). Concur experience highly preferred — training available for the right candidate. Strong written and verbal communication skills in English. Professional and customer-service-oriented when interacting with vendors. Strong problem-solving skills and high attention to detail. Ability to manage multiple inboxes and prioritize tasks effectively.

Process invoices accurately and ensure documentation is complete. Follow up with internal departments for approvals and coding clarification. Create and maintain vendor records, ensuring W-9 forms and tax documentation are up to date. Manage multiple shared inboxes for A/P communication and document submission. Prepare and execute weekly payment runs via ACH and in-house check processing. Occasionally process payments directly through vendor websites. Monitor chargebacks and assist with expense reporting. Maintain clear records of all payments and supporting documentation for audits. Communicate with vendors to resolve billing discrepancies, disputes, and inquiries. Manage phone and email correspondence regarding payments and account clarifications. Serve as a professional liaison between vendors and internal departments. Generate A/P aging reports and assist in reconciling vendor accounts. Maintain and update Excel reports. Ensure W-9 documentation is accurate and determine proper processing criteria. Assist in preparing audit-ready documentation and support compliance reviews. Support continuous improvement initiatives for A/P workflows.