Operations Assistant

3+ years of prior administrative/executive assistant/office operations or project management experience Strong skills in Microsoft Excel, Word and PowerPoint Entrepreneurial mindset with a positive can-do attitude Excellent English verbal and written communication skills Experience managing cross-functional and multicultural communication Administrative writing experience High attention to detail, organization, and thoroughness Strong general math and data entry skills Self-starter able to work independently while knowing when to escalate issues Demonstrated resourcefulness and creative problem-solving abilities Experience analyzing information and reporting research results Service-oriented mindset focused on anticipating and addressing stakeholder needs Ability to work onsite as needed Strong executional abilities with a customer service orientation Good business sense/judgment with a people-first approach Critical thinking and innovative problem-solving skills Action & results oriented mindset Data-driven approach to decision making Exceptional communication skills across diverse audiences Open and honest communication style Ability to manage and prioritize multiple business objectives Adaptability to work in a dynamic, innovative environment Natural ability to anticipate business operational needs

Provide general administrative support for employee inquiries. Coordinate with the talent team for new joiner equipment. Maintain and update databases for equipment and staff records. Assist new joiners with onboarding. Interact and coordinate with overseas office stakeholders. Be onsite as required. Coordinate event and logistic arrangements. Source, set up, and maintain office locations. Act as the primary contact for office management. Design and implement office policies. Oversee maintenance of office facilities. Work with stakeholders on office space acquisition and bookings. Handle lease agreements and related paperwork. Coordinate office space setup and maintenance. Coordinate with landlord and building authorities. Source and manage supplier relationships for local procurement. Coordinate hardware, equipment, furniture, and office supply purchases. Manage insurance quotes and policies. Dispatch, collect, store, and manage equipment. Coordinate with courier services. Maintain equipment and asset records. Process supplier invoices and documentation. Add newly purchased assets to insurance. Work with the finance team for expense approvals. Process Purchase Requisite requests and obtain POs. Manage local debit card and top-ups. Submit monthly expenses with tax invoices. Handle tax invoice processing. Coordinate vendor payments and documentation. Process new vendor documentation. Manage delivery schedules and logistics. Serve as the primary point of contact for general inquiries. Support new joiners with general questions. Maintain administrative records. Coordinate between departments as needed.