Executive Assistant

Highly organized with strong attention to detail and accuracy. Excellent written communication skills. Comfortable using digital tools, CRM systems (HubSpot strongly preferred), spreadsheets, and cloud-based filing systems. Able to work independently, handle sensitive information with confidentiality, and manage multiple priorities. Proactive, resourceful, and committed to delivering high-quality work.

Manage the Sales Executive’s calendar and appointments. Oversee mailbox activity and handle confidential correspondence. Prioritize and organize email inboxes, drafting responses. Handle CRM (HubSpot) data entry and pipeline maintenance. Assist with contract management, sales reporting, and administrative tasks. Implement and maintain organized digital filing systems. Support preparation of documents, quotes, presentations, and contracts. Provide support for client requests and communication. Monitor outstanding tasks and follow up proactively. Support coordination of sales initiatives and client deliverables. Identify process gaps and opportunities for workflow improvement. Recommend and implement enhancements to administrative systems.