Executive Assistant to the CEO

5+ years of executive assistant experience, preferably supporting C-level executives Experience working in remote/distributed team environments Must be available to work Pacific Time Zone business hours (8 AM - 6 PM PST) Proficiency in project management tools (Asana, Monday.com, Notion, or similar) Advanced skills in Google Workspace or Microsoft Office Suite Experience with scheduling tools (Calendly, Acuity, or similar) Strong written and verbal communication skills Exceptional organizational and time management abilities Ability to handle confidential information with the highest level of discretion Knowledge of accounting/finance basics for report compilation

Manage executive calendar with competing priorities and time-sensitive requests Schedule meetings, calls, and events across multiple time zones Coordinate travel arrangements and detailed itineraries Prepare meeting agendas and ensure necessary materials are ready Track and monitor action items from meetings Gather data to create executive reports Compile business updates for CEO review Create executive dashboards and KPI summaries Lead and coordinate cross-functional projects on behalf of the CEO Manage executive email and prioritize urgent communications Draft correspondence, presentations, and internal communications Serve as primary point of contact between CEO and stakeholders Attend meetings and take detailed notes Conduct research on industry trends, competitors, and potential partnerships Assist with strategic planning initiatives and company goal setting