Executive Assistant to CEO

3-5+ years of Executive Assistant experience, with direct support to a CEO or C-level executive. Comfortable with dynamic and busy executives. Tech-savvy, ideally with experience in Google Workspace, ERPs (Odoo/HubSpot or similar), and/or Notion/project management tools. Highly organized, assertive, and proactive. Strong written and verbal communication skills. Confident decision-maker who can handle issues independently. Excellent at prioritization and managing multiple projects. Calm, flexible, and solutions-oriented under pressure. Comfortable handling sensitive and confidential information with discretion.

Own and manage CEO's calendar, prioritizing and scheduling meetings. Triage and manage CEO's email inboxes, drafting responses and flagging urgent issues. Prepare agendas, talking points, and supporting documents for meetings. Track project progress, follow up with stakeholders, and ensure deadlines are met. Maintain and improve task/project management systems. Book and manage all CEO's travel arrangements. Assist with personal scheduling and logistics to support CEO's well-being and routines.