Executive and Personal Assistant

Bachelor’s degree required; preference for graduates from strong universities in India. Strong proficiency in Google Workspace (Sheets, Docs, Calendar, Drive). Comfort with Microsoft Office tools (Excel, PowerPoint, Word). Ability to quickly learn new tools (Discord, Slack, Slite, Pipedrive, Fireflies, Linear, project management or expense tools). Excellent written and spoken English. Ability to draft emails, summarize information, and speak professionally. Exceptional attention to detail and ability to juggle multiple tasks. Proactive approach to anticipating needs, troubleshooting issues, and owning outcomes. High degree of integrity; ability to handle sensitive information with confidentiality. Comfortable balancing executive and personal support tasks. Based in Mumbai, willing to travel within the city for in-person errands. 6 months to 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative/coordination role.

Manage calendars, reply to high-level individuals over email, schedule meetings across time zones, and coordinate travel. Conduct research and prepare summaries, calculations, or spreadsheets. Track and process expenses, invoices, and receipts; maintain financial records. Draft, edit, and format documents, presentations, and PDFs. Handle email and phone communication/errands on behalf of the executive. Draft, update, and post jobs. Run occasional in-person errands in Mumbai. Support physical/e-commerce tasks like ordering, receiving, and returning goods. Assist with personal and family scheduling, reservations, and event coordination. Accompany family members to appointments or vendors. Arrange travel, reservations, transportation, and hotels. Research and liaise with local vendors and service providers. Manage small projects end-to-end. Maintain organized records of vendors, contracts, and tasks. Keep digital and physical documents organized. Prepare weekly task and progress updates. Proactively anticipate needs and propose solutions. Coordinate with other members of executive staff.