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Executive Assistant

Posted about 6 hours agoViewed

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💎 Seniority level: Executive, 4+ years

📍 Location: Philippines, South Africa, India, EST

💸 Salary: 1200.0 - 1500.0 USD per month

🏢 Company: 100x

⏳ Experience: 4+ years

🪄 Skills: Project CoordinationHR ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelCustomer serviceOrganizational skillsTime ManagementMicrosoft Office SuiteMS OfficeRecruitmentClient relationship managementBudgetingData entryRelationship managementSales experienceMarketingComputer skillsResearch skillsCRMFinancial analysisFinanceBookkeeping

Requirements:
  • 4+ years of experience in executive assistance, communications, or marketing.
  • Must be able to work on Eastern Standard Time (EST).
  • Proven ability to communicate effectively and build relationships.
  • Strong organizational and time-management skills.
  • Highly motivated, resourceful, and a go-getter mentality.
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word.
  • Experience with CRM software and sales tools is a plus.
  • Comfortable working flexible hours when needed.
Responsibilities:
  • Expertly manage and triage the Founder’s inbox, categorizing, routing, and escalating issues as necessary.
  • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations.
  • Maintain and update databases (press lists, vendor lists, etc.).
  • Oversee computer and equipment maintenance, management, and procurement.
  • Manage office including ordering supplies and coordinating maintenance.
  • Arrange travel, accommodations, itineraries, and related correspondence.
  • Create and execute detailed expense reports for business trips.
  • Triage and respond to inbound inquiries from potential clients.
  • Maintain the CRM and ensure accurate daily updates.
  • Assist in organizing and participating in business development activities.
  • Send welcome packages to new clients.
  • Support in updating website and social content created by the team.
  • Manage and assist online entries for awards.
  • Reach out to journalists and send press releases.
  • Research contacts for journalists, events, and other outlets in the best interests of Wedge.
  • Support founders in press or event initiatives as required.
  • Assist the Founder in managing the content calendar for social media.
  • Help coordinate and execute in-house projects such as holiday gifts and events.
  • Research speaking engagements for the founders.
  • Research opportunities for new business, including contact information for potential partners.
  • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans.
  • Draft contracts for employees and freelancers.
  • Manage sick leave protocols and communications.
  • Support recruitment processes, including triaging candidate applications.
  • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.).
  • Process and manage accounts payable and receivable.
  • Perform weekly bookkeeping reconciliations.
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