Executive Assistant/ Community Events Coordinator

View full description

Requirements:

• At least 3 years of event planning and coordination experience, preferably for medium to large-scale events
• At least 3 years of executive assistant experience, ideally within a startup or fast-paced environment
• Excellent organizational and time management abilities
• Strong attention to detail
• Exceptional communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Demonstrated ability to handle confidential information with discretion

Responsibilities:

• Manage end-to-end planning and execution of company events, meetings, and off-site activities
• Coordinate with internal teams and external stakeholders to ensure event success
• Create detailed event timelines and checklists
• Assist with on-site event management and support
• Manage the CEO's calendar, coordinate appointments, meetings, and travel itineraries
• Act as a gatekeeper for all communication and ensure effective prioritization of tasks
• Handle and attend to personal tasks as needed
• Assist in preparing reports, presentations, and documents for stakeholders
• Proactively assist with various projects
• Track project progress and deadlines
• Collaborate with department heads to streamline communication and task delegation