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Remote IT Jobs

Administrative Management

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102 jobs found.

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🔥 Executive Assistant

Posted about 20 hours ago

📍 Philippines, South Africa, India

💸 1200.0 - 1500.0 USD per month

🏢 Company: 100x

🔧 Requirements

4+ years of experience in executive assistance, communications, or marketing.
Must be able to work on Eastern Standard Time (EST).
Proven ability to communicate effectively and build relationships.
Strong organizational and time-management skills.
Highly motivated, resourceful, and a go-getter mentality.
Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word.
Experience with CRM software and sales tools is a plus.
Comfortable working flexible hours when needed.

💡 Responsibilities

Expertly manage and triage the Founder’s inbox, categorizing, routing, and escalating issues as necessary.
Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations.
Maintain and update databases (press lists, vendor lists, etc.).
Oversee computer and equipment maintenance, management, and procurement.
Manage office including ordering supplies and coordinating maintenance.
Arrange travel, accommodations, itineraries, and related correspondence.
Create and execute detailed expense reports for business trips.
Triage and respond to inbound inquiries from potential clients.
Maintain the CRM and ensure accurate daily updates.
Assist in organizing and participating in business development activities.
Send welcome packages to new clients.
Support in updating website and social content created by the team.
Manage and assist online entries for awards.
Reach out to journalists and send press releases.
Research contacts for journalists, events, and other outlets in the best interests of Wedge.
Support founders in press or event initiatives as required.
Assist the Founder in managing the content calendar for social media.
Help coordinate and execute in-house projects such as holiday gifts and events.
Research speaking engagements for the founders.
Research opportunities for new business, including contact information for potential partners.
Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans.
Draft contracts for employees and freelancers.
Manage sick leave protocols and communications.
Support recruitment processes, including triaging candidate applications.
Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.).
Process and manage accounts payable and receivable.
Perform weekly bookkeeping reconciliations.

Project Coordination HR Management Administrative Management Communication Skills Microsoft Excel Customer service Organizational skills Time Management Microsoft Office Suite MS Office Recruitment Client relationship management Budgeting Data entry Relationship management Sales experience Marketing Computer skills Research skills CRM Financial analysis Finance Bookkeeping

Posted about 20 hours ago

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🔥 Prior Authorization UM Administration Coordinator

Posted about 22 hours ago

📍 United States

🧭 Full-Time

💸 40000.0 - 52300.0 USD per year

🔍 Healthcare

🔧 Requirements

1 or more years of experience with Utilization Review and/or Prior Authorization
1 or more years of Healthcare experience
Working knowledge of Microsoft Word, Excel, and Outlook.
Live in CST or EST states

💡 Responsibilities

Support the UM Nurses to process discharge orders and arrange a safe facility discharge.
Work with UM Nurses, Pharmacy, Medical Directors and other Departments.
Make calls to UM Nurses, Hospitals, Skilled Nursing Facilities and other vendors.
Document all calls and requests.
Search for Medicare and Medicaid Guidelines.
Process all incoming fax/emails request for services the same day.
Return call for all voice messages received the same day.
Process provider and member letters (Letter of Agreements, Approvals, Denials etc.)
Mail letters to members.
Assist the team with various clerical/administrative tasks as necessary.
Participate in special projects as assigned by your Supervisor or Manager.

Administrative Management Communication Skills Analytical Skills Microsoft Excel Problem Solving Customer service Attention to detail Organizational skills Time Management Multitasking Documentation Data entry

Posted about 22 hours ago

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🔥 Administrative Assistant - Sales Tax Filings Team (Remote within Luzon, Philippines only)

Posted 1 day ago

📍 Luzon region of the Philippines

💸 58366.0 PHP per month

🔍 Sales Tax

🏢 Company: TaxValet👥 51-100 Accounting Consulting Payments

🔧 Requirements

2 years minimum of administrative or virtual assistant experience
Great English proficiency.
High attention-to-detail and are a perfectionist at heart.
Self-starter and shows initiative to get work done even without constant supervision.
Excellent at time management.
Eager to learn new skills and technologies.

💡 Responsibilities

Provide Comprehensive Administrative Support to the Filings Team.
Assist with Client Offboarding Process.
Provide backup support for Email Ticketing System and Scanned Mail.
Other Administrative Tasks As Assigned By Your Team Lead.

Project Management Administrative Management Communication Skills Customer service Attention to detail Organizational skills Time Management Written communication Microsoft Office Suite Interpersonal skills Excellent communication skills Troubleshooting Data entry Computer skills

Posted 1 day ago

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🔥 Assistente de Marketing - São Paulo - MEI/PJ - REMOTO

Posted 1 day ago

📍 Brazil

🏢 Company: Whoosh👥 11-50💰 $10,300,000 Series A 9 months agoHospitality SaaS Software Golf

🔧 Requirements

Previous experience in marketing or related administrative functions.
Organization, proactivity and attention to detail.
Ability to adapt to different demands and prioritize tasks efficiently.
Ability to work in a structured and collaborative way.
Flexibility to contribute to different projects within the marketing team.
Basic knowledge of PowerPoint and creating visual presentations.
Good communication and organization.

💡 Responsibilities

Support the execution of marketing campaigns, ensuring organization and deadlines are met.
Manage operational and administrative tasks of the department.
Contact and negotiate with suppliers.
Assist in the organization and support of events and promotional actions.
Monitor internal processes and ensure everything is within deadlines.
Maintain control of documents, contracts and payments related to the sector.
Create presentations to support the internal team
Budget and monitor the production of marketing materials.
Monitor the delivery schedule of partnerships
Monitor and ensure the delivery of contracted sponsorships.
Monitor and generate reports of contacts received through the website.

Project Coordination Administrative Management Content creation Communication Skills Microsoft Excel Organizational skills Market Research Marketing Lead Generation Digital Marketing CRM Budget management A/B testing

Posted 1 day ago

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🔥 Executive Virtual Assistant

Posted 1 day ago

📍 Philippines, LATAM, offshore/nearshore locations

🧭 Part-Time

🔍 Marketing and business solutions

🏢 Company: ProperExpression👥 1-10 Digital Marketing Advertising SEO Email Marketing Content Marketing

🔧 Requirements

Highly organized, detail-oriented, and process-driven.
Excellent written and verbal communication skills in English (C1+ proficiency).
Tech-savvy with the ability to learn and use new software efficiently.
Strong problem-solving skills and a proactive mindset.
Ability to handle sensitive and confidential information securely.
Self-motivated with the ability to work independently in a remote setting.
3+ years of experience as an Executive Virtual Assistant, Administrative Assistant, Office Manager, or similar role.
Experience managing calendars, scheduling appointments, and booking travel.
Proficient in Microsoft Office and Google Workspace.
Experience with project management tools (e.g., ClickUp, Asana, Trello).
Experience with Slack and other virtual collaboration tools.
Strong background in administrative support, including document preparation and data entry.
No long gaps in employment history (gaps over a few months will be considered a red flag).

💡 Responsibilities

Manage and coordinate executive calendars, appointments, and meetings.
Organize and prioritize tasks to ensure deadlines are met.
Handle email correspondence, draft responses, and manage inboxes efficiently.
Prepare reports, presentations, and meeting materials.
Conduct research and compile data as needed.
Oversee document management and ensure organized record-keeping.
Assist with travel arrangements, including flights, accommodations, and itineraries.
Support project and task management using relevant tools.
Provide general administrative assistance to the leadership team.
Assist in event planning, logistics coordination, and follow-ups.

Project Management Project Coordination Administrative Management Communication Skills Microsoft Excel Microsoft Office Attention to detail Organizational skills Time Management Written communication Problem-solving skills Active listening Strong communication skills Data entry

Posted 1 day ago

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🔥 Executive Assistant

Posted 1 day ago

📍 Argentina

🧭 Full-Time

💸 1800.0 - 2500.0 USD per month

🔍 Biotech

🏢 Company: Agent👥 1-35 Consulting Financial Services Retirement Life Insurance Insurance

🔧 Requirements

Exceptional attention to detail —this is a must!
Proven experience supporting executives in a startup or fast-paced environment.
Strong calendar management and meeting coordination skills.
Ability to anticipate needs and proactively manage priorities.
Experience with travel coordination and agenda planning.
Strong written and verbal communication skills in English.
Familiarity with Slack, Gmail, Google Drive, and Notion.
Located in LATAM or able to work EST hours.

💡 Responsibilities

Organize and prioritize meetings for the CEO and executives, ensuring schedules are optimized and aligned with company priorities.
Arrange travel logistics, prepare itineraries, and ensure smooth execution of executive trips.
Identify non-urgent meetings and tasks to optimize the CEO’s time effectively.
Assist with light HR tasks, including payroll, benefits coordination, and company-wide communications.
Maintain clear and professional communication across teams, ensuring smooth operations.

Project Coordination HR Management Administrative Management Communication Skills Microsoft Office Attention to detail Organizational skills Time Management Written communication

Posted 1 day ago

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🔥 Operations Assistant for Equitable Conservation

Posted 1 day ago

📍 USA

💸 22.35 - 34.28 USD per hour

🔍 Non-profit

🔧 Requirements

Bachelor’s degree and 1-year experience or equivalent combination.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working and communicating with a wide range of people.
Proficiency in English.

💡 Responsibilities

Processes expenses in available system, verifying the accuracy, coding and documentation aligned with best practices and ensuring TNC policies and procedures are met and are submitted in a timely manner.
Track down relevant missing expense information from program staff and vendors (e.g. requesting lost receipts, identifying business and conservation purpose of purchases.
Makes purchases, routes invoices for processing, contact with vendors, and assist with expenditure tracking.
Supports team project management activities through coordination, logistics, payment tracking and/or by setting deadlines and timelines within assigned scope.
Support virtual and in-person event planning logistics (e.g. team retreats, workshops, webinars). Including tasks like assisting in venue setup and management, guest registration and logistics for in person events. And for virtual events, setting up translation services, meeting invites, break out rooms, etc.
Perform duties under general supervision and established guidelines with a focus on equitable approaches to operational work.
Demonstrate sensitivity in handling confidential information.
Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to teammates and/or supervisor.
Does internal research to provide program staff appropriate guidance to answer operational questions.
Make day-to-day decisions within the scope of work assignments and prioritize work independently.
Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.
Serve as a team member for assigned projects.
Might work overtime as needed.
Work environment involves only infrequent exposure to disagreeable elements and physical exertion and/or strain.

Project Coordination Administrative Management Communication Skills Analytical Skills Microsoft Excel Customer service Microsoft Office Attention to detail Organizational skills Time Management Written communication Problem-solving skills Budgeting Data entry Computer skills Research skills Financial analysis

Posted 1 day ago

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🔥 Operations Specialist (US Radiology Network)

Posted 1 day ago

📍 Worldwide

🧭 Full-Time

🔍 Healthcare, Radiology

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

🔧 Requirements

Proven experience as an Executive Assistant, preferably supporting senior leadership.
Strong problem-solving skills and ability to anticipate needs proactively.
Exceptional organizational and time management abilities.
Ability to work independently with minimal supervision in a fast-paced environment.
High level of discretion and professionalism when handling confidential information.
Experience as an Executive Assistant to C-level executives.
Background in healthcare, radiology, or a tech-driven industry.
Familiarity with medical imaging or healthcare operations.
Comfort with collaborative tools, CRMs, or project management software.

💡 Responsibilities

Handle complex scheduling for executives, optimizing time and prioritizing critical meetings.
Draft, filter, and respond to emails on behalf of executives, ensuring clear and effective communication.
Organize meetings, prepare agendas, take minutes, and follow up on action items.
Assist in tracking key initiatives, ensuring deadlines are met, and escalating urgent matters.
Coordinate domestic and international travel, including flights, accommodations, and itineraries.
Manage documentation, prepare reports, and assist in operational efficiencies.
Handle sensitive information with the highest level of professionalism and security.
Liaise with external partners and stakeholders to ensure smooth business operations.

Project Management Operations Management Administrative Management Communication Skills Problem Solving Attention to detail Organizational skills Time Management MS Office Client relationship management CRM Budget management

Posted 1 day ago

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🔥 VA - Operations Specialist

Posted 2 days ago

📍 Philippines

💸 1300.0 - 1600.0 USD per month

🏢 Company: Outwork Staffing

🔧 Requirements

Experience in operations, administration, or back-office support
Strong knowledge of automation tools, CRM systems, and billing software
Excellent organizational and multitasking abilities with a keen eye for detail
Ability to analyze processes and implement improvements for better efficiency
Strong communication skills to coordinate with customers, vendors, and internal teams
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other relevant business tools
Ability to work independently and manage multiple responsibilities in a fast-paced environment

💡 Responsibilities

Oversee automation processes to enhance operational efficiency and reduce manual workload
Manage back-office support tasks, including data entry, document processing, and administrative coordination
Handle billing operations, ensuring accurate invoicing, payment tracking, and resolving discrepancies
Support scheduling and coordination of fence installations, service requests, and customer inquiries
Maintain and organize company records, contracts, and compliance documentation
Work closely with vendors, contractors, and internal teams to ensure smooth project execution
Assist in developing and implementing process improvements to enhance workflow efficiency
Generate reports and track key performance metrics related to operations, billing, and customer service
Provide exceptional administrative support, ensuring all operational tasks are completed efficiently and on time

Operations Management Administrative Management Microsoft Excel Customer service Microsoft Office Suite Reporting Data entry Process improvement CRM

Posted 2 days ago

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🔥 Executive Assistant (AI/Tech w/ startup experience)

Posted 2 days ago

📍 Philippines

🧭 Independent Contractor, Full-Time

🔍 AI, Tech, Education

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

🔧 Requirements

Experience supporting high-level executives in a tech or AI-driven company.
Strong organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
Proficiency in productivity and project management tools (e.g., Notion, Slack, Google Workspace).
Background in startups or high-growth, fast-moving environments preferred, but not required. Candidates with tech/AI experience who can demonstrate adaptability and agility will also be considered.
Comfortable working with AI-driven tools and automation.
Anticipates needs before they arise.
Ensures precision in all tasks.
Handles confidential information with integrity.

💡 Responsibilities

Managing complex calendars, scheduling high-priority meetings, and handling executive correspondence.
Organizing and overseeing key processes to ensure seamless team alignment.
Arranging travel logistics, coordinating company events, and managing itineraries.
Supporting special initiatives, tracking progress, and ensuring timely completion of key deliverables.
Drafting emails, reports, and presentations with professionalism and attention to detail.
Handling sensitive information with the highest level of security and professionalism.

Project Management Project Coordination Administrative Management API testing Communication Skills RESTful APIs Attention to detail Organizational skills Written communication Microsoft Office Suite Adaptability

Posted 2 days ago

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