Executive Assistant - Operations & Project Focus
New
F
FreeUpOperations & Administration
MexicoFull-TimeMiddle
Salary$800 - $1,600 per month (based on experience)
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Job Details
- Experience
- 3+ years of experience
- Required Skills
- Project CoordinationOperations ManagementSlackNotion
Requirements
- 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
- Exceptional email management and prioritization skills.
- Strong systems thinker with experience building organized workflows.
- Proficient in digital tools (Notion strongly preferred).
- Highly proactive and detail-oriented.
- Strong written communication skills.
- Comfortable making judgment calls on prioritization.
- Tech-comfortable and adaptable to evolving systems and tools.
- Thrives in high-accountability, high-clarity environments.
- Reliable high-speed internet and a modern home office setup.
Responsibilities
- Implement and manage a structured email triage system to prioritize high-impact messages.
- Manage executive calendars by proactively blocking time for deep work and coordinating meeting requests via Calendly.
- Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion.
- Capture, track, and assign tasks in a shared Notion workspace to ensure accountability.
- Assist with recurring administrative tasks including invoicing and compliance tracking.
- Communicate daily via Slack with structured updates.
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