Virtual Executive Assistant
New
F
Fresh PrintsConstruction, Real Estate
India and the Philippines, Meaningful overlap with U.S. business hours requiredFull-TimeSenior
Salary not disclosed
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Job Details
- Languages
- Outstanding written and verbal English communication skills
- Experience
- 5+ years of experience
- Required Skills
- Project CoordinationJiraGoogle WorkspaceAsanaNotion
Requirements
- 5+ years of experience supporting senior executives, founders, or leadership teams.
- Demonstrated expertise in managing complex calendars and shifting priorities.
- Strong project coordination experience managing multiple concurrent initiatives.
- Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets).
- Experience using AI meeting assistants such as Fireflies.
- Familiarity with project management platforms like Asana, ClickUp, Notion, or Jira.
- Exceptional written and verbal English communication skills.
- Strong attention to detail and ability to exercise sound judgment independently.
- Experience handling confidential information with professionalism.
- Preferred: Background in construction, real estate, facilities, or property management.
- Preferred: Experience in fast-growing startups or scaling organizations.
- Preferred: Familiarity with workflow automation and AI-powered productivity tools.
Responsibilities
- Own and manage the executive's calendar, balancing competing priorities and protecting strategic focus time.
- Coordinate meetings across multiple stakeholders and time zones, ensuring agendas and briefing materials are prepared.
- Utilize AI-powered meeting assistants to capture transcripts, generate summaries, and track action items.
- Manage and prioritize inbox communications, drafting professional correspondence on behalf of the executive.
- Coordinate multiple operational initiatives, maintaining project trackers and ensuring milestones are met.
- Manage domestic travel arrangements, itineraries, and expense report processing.
- Support operational planning sessions and continuously improve administrative workflows.
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