Executive Assistant / Contracts & Operations Support
New
F
FreedUpPrivacy Consulting
Brazil, Mexico, or ColombiaFull-TimeMiddle
Salary$1,000 - $1,700 per month (based on experience)
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Job Details
- Languages
- Excellent written English
- Experience
- 3+ years
- Required Skills
- CRMHubSpot
Requirements
- 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity.
- Experience with contract lifecycle basics including MSAs, SOWs, redlines, and tracking/storage.
- Comfort with invoicing and AP tools like Ramp.
- Experience with vendor onboarding including W9 collection.
- Familiarity with HubSpot or similar CRM and marketing tools.
- High discretion with confidential client and financial information.
- Excellent written English.
- Strong attention to detail.
- Exposure to payroll/PEO administration is a plus.
- Ability to learn firm-specific SOPs and Claude-based workflow skills.
Responsibilities
- Turn approved proposals into SOWs and manage the MSA process.
- Track and manage redlines back-and-forth with clients and maintain organized contract records.
- Own the semi-automated invoice process end-to-end.
- Manage vendor onboarding in Ramp, including W9 collection.
- Handle recurring PEO tasks such as payroll processing, new-hire paperwork, and benefits administration.
- Coordinate small team touchpoints including security trainings and onboarding.
- Assist with HubSpot admin tasks and manage client onboarding forms.
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