Event Operations Senior Associate

New

Garner HealthHealthcare Technology

Available for individuals who are comfortable with remote work and occasional travel to HQFull-TimeSenior

Salary$81,000 - $100,000

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Job Details

3+ years of experience in event operations, logistics, hospitality, or a related coordination role.
Experience supporting large multi-day or corporate events.
Exceptional organization skills with high attention to detail.
Proven ability to manage budgets, contracts, and vendor relationships.
Proficiency with project management tools such as Asana, Slack, and Google Workspace.
Experience with event management software like Swoogo or similar platforms.
Strong hands-on experience with hotels, BEOs, and venue contracts.
Ability and willingness to travel up to 50% of the time for onsite event support.
Comfort using AI tools to streamline repetitive tasks.
Strong project management skills with a focus on ownership and execution.

Own end-to-end logistics for Tier 1 owned events, including rooming lists, room blocks, food and beverage, room sets, BEOs, decor, transportation, and onsite flow.
Manage venue and vendor sourcing, including RFPs, contract reviews, and ongoing vendor relationships.
Run the operational backbone of each event by building production schedules, conducting site visits, and holding weekly check-ins.
Coordinate onsite details such as swag, gifting, decor, badges, signage, entertainment, and VIP transportation.
Execute program details onsite, serving as the primary operational contact to troubleshoot and ensure a seamless experience.
Oversee day-to-day event budgets, including drafting, processing invoices, and performing final reconciliations.
Lead project management for each event using Asana and Google Workspace to keep stakeholders and vendors aligned.
Conduct post-event wrap-up sessions to capture feedback and improve future event performance.

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