Operational Assistant
Philippines, PH TimezonePart-TimeMiddle
SalaryAt least 1,000 USD per month
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Job Details
- Required Skills
- BookkeepingGoogle WorkspaceQuickBooksNotion
Requirements
- Bachelor’s degree or higher in Finance, Accounting, Business, or a related field.
- Proven experience in administrative, financial operations, or operational support roles.
- Strong analytical and organizational skills.
- Experience handling complex invoicing operations.
- Ability to work independently and take initiative.
- Detail-oriented with a focus on meeting deadlines and accuracy.
- Professional written and verbal communication skills.
- Background in staffing, outsourcing, or recruitment operations (preferred).
- Experience with financial metrics like burn rate, runway, and churn (preferred).
- Familiarity with tools such as Notion, Google Workspace, Hubstaff, ClickUp, and Xero/QuickBooks (preferred).
Responsibilities
- Manage documents, trackers, and operational workflows.
- Oversee and audit Hubstaff time tracking for all contractors and external staff.
- Prepare and send client contracts using established templates.
- Own and manage the invoicing process to ensure accuracy and timeliness.
- Process salary and contractor payments while maintaining organized records.
- Support finance-related administrative tasks including receipts and reconciliations.
- Research relevant awards, events, and partnerships.
- Assist with executive reporting, calendars, and project coordination.
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