Executive Operations Assistant
New
MexicoFull-TimeMiddle
Salary$800 - $1,600 per month
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- AsanaNotion
Requirements
- 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive.
- Exceptional written English communication skills with the ability to represent an executive professionally.
- Proven experience managing high-volume inboxes and maintaining structured email systems.
- Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently.
- Experience with calendar management and strategic meeting coordination.
- Strong attention to detail and high emotional intelligence.
- Experience using task management and productivity tools such as Asana, Notion, or Superhuman.
- Reliable high-speed internet and a modern laptop with a multi-core processor.
- Ability to work independently while maintaining consistent communication with leadership.
Responsibilities
- Manage and organize the Founder’s inbox to achieve and maintain Inbox Zero.
- Draft and send email responses independently while maintaining the Founder's voice.
- Optimize the Founder’s calendar to balance productivity and strategic meeting priorities.
- Lead weekly check-in meetings using a structured agenda.
- Support task management workflows and document operational playbooks and SOPs.
- Assist with Meta ads campaign management and podcast production workflows.
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