Executive Assistant and Administrative Support

New

Hunt StAccounting and advisory

Philippines-based candidates, AU business hours (approx. 9 AM - 5 PM, Monday to Friday)ContractMiddle

Salary1,500 - 2,500 AUD per month

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Job Details

Proven experience in operations, admin, or EA roles, ideally in a professional services environment.
Exceptionally organised with the ability to work autonomously and manage competing priorities.
Excellent written and verbal English communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience with Xero and Xero Practice Manager.
Strong attention to detail with proactive problem-solving and time-management skills.
Ability to maintain confidentiality and exercise sound judgement.
Experience improving processes and systems using automation tools such as Power Automate, Power BI, or Zapier (advantageous).
Experience with basic bookkeeping, invoicing, or expense management (advantageous).
Comfortable learning new systems, technologies, and business processes.
Collaborative team player attitude.

Provide executive support, including calendar management and meeting coordination.
Manage inbound client communications directed to the firm owner, prioritizing and delegating tasks to staff.
Coordinate and manage workflow across the firm to ensure client jobs are tracked and completed.
Maintain accurate data within practice and document management software.
Record meeting minutes, prepare agendas, and follow up on action items.
Track project timelines and compliance deadlines.
Create and improve internal processes and workflows to support scalability.
Identify opportunities to automate repetitive tasks using Power Automate, Zapier, or similar tools.
Build and maintain performance dashboards, spreadsheets, and reporting tools.

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