Administrative Assistant

New

PhilippinesFull-TimeJunior

Salary not disclosed

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Job Details

Experience: Minimum of 2 years of experience in an Administrative Assistant or similar administrative support role
Required Skills: Microsoft ExcelCustomer serviceOrganizational skillsTime ManagementData entry

Minimum of 2 years of experience in an Administrative Assistant or similar administrative support role
Experience using accounting software such as Xero or similar accounting systems
Strong working knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel
Excellent verbal communication skills and a professional telephone manner
Strong administrative and organisational skills
Quick learner with the ability to adapt to new software, systems, and processes
High level of attention to detail and accuracy
Ability to work independently, take initiative, and proactively resolve issues
Reliable, accountable, and committed to delivering high-quality work
Ability to follow established procedures

Answer incoming phone calls, transfer calls to the appropriate team members, and take accurate messages when required
Manage the practice inbox, including triaging emails, filing correspondence, and escalating urgent matters
Assist in managing partner inboxes, calendars, and phone communications
Upload and download documents from client portals and internal systems
Coordinate the distribution of client documents for electronic signature
Update and maintain accurate client information within the practice management system
Perform data entry and maintain organized and accurate records
Provide administrative support to the accounting team as required
Follow established internal procedures, workflows, and checklists to ensure compliance and consistency
Support the Practice Manager with workflow coordination and job tracking activities

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