Executive Assistant
New
H
Hunt StBusiness Consultancy
Philippines, Sydney (AEST) business hours (approx. 9 AM - 5 PM, Monday to Friday)Full-TimeMiddle
Salary2,500 AUD per month
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Job Details
- Languages
- English
- Experience
- 3-5 years
- Required Skills
- Microsoft OfficeGoogle WorkspaceSlackNotion
Requirements
- 3-5 years of proven experience as an Executive Assistant, Virtual Assistant, or Operations Coordinator.
- Experience supporting founders, executives, consultants, or business owners.
- Previous experience working remotely for Australian, U.S., or international companies.
- Familiarity with process documentation, workflow management, and business operations.
- Exceptional organizational and time management skills.
- Excellent written and verbal English communication skills.
- Proficiency in Microsoft Office, Outlook, Slack, Notion, Google Workspace, and AI tools (Claude).
- Confident, daily user of AI tools able to produce strong first drafts and verify output.
- Ability to work consistently during Sydney (AEST) business hours.
Responsibilities
- Manage the CEO’s calendar, scheduling, rescheduling, and prioritizing appointments.
- Monitor and prioritize the CEO’s inbox and draft routine communications.
- Coordinate business travel, including flights, accommodation, and itineraries.
- Prepare and format reports, presentations, and business documents.
- Assist with invoicing, expense tracking, and contractor administration.
- Take meeting notes and track action items.
- Document and maintain SOPs and recurring processes.
- Use Claude to draft emails, summarize meetings, and format documents.
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