Executive Support Specialist
New
R
RemotePro.PhManaged Services
PhilippinesFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Time ManagementMicrosoft Office SuiteCRMGoogle Workspace
Requirements
- Excellent conversational and written English
- Proven experience in executive support, virtual assistant, or administrative role
- Active, confident daily use of AI tools (e.g., Claude, ChatGPT, Gemini)
- Proficiency in Microsoft Office Suite and Google Workspace
- Experience with CRM tools (e.g., HubSpot, Zoho, Salesforce)
- Experience with social media management and scheduling tools
- High accuracy and strong attention to detail
- Strong organizational and time-management skills
- Self-directed work style
- Adaptability to shifting priorities
Responsibilities
- Manage client calendars end-to-end including prioritization and scheduling
- Handle inbound communication and triage messages
- Use AI tools to draft communications and summarize threads
- Track and follow up on action items and deadlines
- Prepare clear reports, presentations, and meeting agendas
- Identify and automate repetitive administrative tasks
- Maintain accurate records in CRM and databases
- Coordinate logistics and travel across time zones
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