Executive Assistant
New
P
PearlStartups / Admin
Metro Manila, Philippines. Bogotá, Bogota, Colombia. Mexico City, Mexico City, Mexico. Buenos Aires, Buenos Aires, Argentina. São Paulo, State of São Paulo, Brazil. Cape Town, Western Cape, South Africa. Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills, US Time Zone (candidate expected to be flexible)Full-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 1-2+ years
- Required Skills
- Microsoft OfficeTime ManagementGoogle WorkspaceSlackAsanaNotion
Requirements
- 1-2+ years as an Executive Assistant, Admin Specialist, Operations Partner, or supporting C-level executives in fast-paced environments
- Proven ability to manage calendars, inboxes, and founder/CEO-level communication
- Excellent written and verbal English communication skills; clear, concise, and professional
- Exceptional attention to detail, organization, and time management capabilities
- Comfortable with Google Workspace, Microsoft Office, and modern productivity tools
- Strong ownership mentality with ability to anticipate needs and take initiative
- High levels of confidentiality and professionalism when handling sensitive information
- Demonstrated ability to work remotely with leaders across time zones
- Ability to think critically, manage competing priorities with urgency and precision
Responsibilities
- Manage executive calendars, inboxes, and priorities to ensure maximum productivity (aim for inbox zero)
- Draft, proof, and send professional internal and external communications on behalf of leadership
- Prepare meeting briefs, agendas, and follow-ups ensuring executives are always context-ready
- Coordinate meetings with internal and external stakeholders across multiple time zones
- Maintain dashboards and documentation in Notion, Asana, and other internal tools
- Create, update, and refine SOPs to improve consistency and operational efficiency
- Own complex calendar management including internal meetings, external calls, and priority-based scheduling
- Conduct industry, competitor, and market research to support executive decision-making
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