Executive Assistant
New
Source API remote eligibility restrictions: Colombia, 9:00 AM – 1:00 PM PSTPart-TimeMiddle
Salary7 - 9 USD per hour
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Job Details
- Languages
- English
- Required Skills
- Project ManagementFinancial ManagementGoogle WorkspaceEHR
Requirements
- C1 English proficiency (written and verbal).
- Experience managing budgets, expenses, and financial organization.
- Ability to track metrics like sales data and ROAS.
- Advanced use of AI tools like ChatGPT and Claude.
- Experience with EHR systems such as Jane, Alma, or SimplePractice.
- Proficiency in Google Workspace and Loom.
- Understanding of HIPAA compliance.
- Ability to manage sensitive patient data.
- Strong project management and organizational skills.
- Ability to manage up and take initiative.
Responsibilities
- Organize finances across multiple accounts, track expenses, and maintain a clear budget.
- Manage cash flow and ensure financial data is accurate and actionable.
- Coordinate with tax professionals for compliance.
- Create and document workflows using Loom for SOP development.
- Support onboarding of new therapists and coordinate office expansion logistics.
- Use AI tools to process clinical notes into EHR systems.
- Manage referral pipelines and insurance inquiries.
- Manage high-volume tasks and identify workflow inefficiencies.
- Coordinate end-to-end travel logistics.
- Provide strategic support to the founder.
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