Executive Assistant
New
V
Veta VirtualVirtual Assistance
Worldwide, multiple time zonesFull-TimeSenior
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Project ManagementMicrosoft OfficeGoogle Workspace
Requirements
- 3+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting C-suite or senior-level executives.
- Advanced English fluency (written and spoken) with exceptional grammar and professional tone.
- Advanced command of Google Workspace (Gmail, Calendar, Docs, Drive), Microsoft Office Suite, Zoom, and Slack.
- Proven ability to manage complex, shifting calendars and competing priorities across multiple time zones.
- Exceptional attention to detail and organizational skills.
- High emotional intelligence and discretion when handling confidential information.
- Experience coordinating travel logistics and expense management.
- A proactive, self-directed professional with a high ownership mindset.
Responsibilities
- Managing complex executive calendars — scheduling, prioritizing, and protecting time across multiple time zones.
- Serving as the primary point of contact for internal teams, clients, and external partners.
- Drafting, reviewing, and managing high-level correspondence, emails, and memos.
- Coordinating end-to-end domestic and international travel logistics, accommodations, and expense reporting.
- Preparing presentations, reports, and supporting materials for meetings and board sessions.
- Tracking action items and project deadlines.
- Handling sensitive and confidential information with discretion.
- Identifying opportunities to streamline workflows and improve operational efficiency.
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