Executive Assistant and Business Operations Coordinator

New

ColomboFull-TimeMiddle

Salary not disclosed

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Job Details

Proven experience supporting senior executives, directors, or business owners.
Strong diary, inbox, meeting, and stakeholder management capabilities.
Exceptional organizational skills with outstanding attention to detail.
Demonstrated ability to manage multiple priorities and competing deadlines.
Experience preparing professional correspondence, reports, presentations, and briefing materials.
Proficiency with Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Experience maintaining CRM, project management, or business management systems.
Excellent written and verbal communication skills.
Ability to professionally engage with senior stakeholders, clients, and external partners.
High emotional intelligence and discretion when handling confidential information.
Experience with marketing coordination or digital content scheduling is advantageous.

Manage executive calendars, appointments, and meeting logistics.
Monitor and triage professional inboxes, drafting communications and prioritizing urgent matters.
Record meeting actions, decisions, and deadlines, ensuring clear ownership and follow-through.
Act as a professional point of coordination for clients, suppliers, and internal teams.
Develop and maintain administrative procedures, templates, and filing systems to improve operational efficiency.
Coordinate operational workstreams, tracking milestones, risks, and project documentation.
Maintain accurate CRM records and monitor client opportunity pipelines.
Support marketing and content coordination, including scheduling and campaign tracking.
Provide strategic administrative support to senior leadership, including reporting and documentation.

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