Senior Administrative Assistant
New
1
1PasswordCybersecurity
Remote (United States | Canada)Full-TimeSenior
Salary98,000 - 137,000 USD per year
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Job Details
- Experience
- 4+ years of experience supporting senior executives (VP level and/or equivalent), ideally in Engineering/Technology.
- Required Skills
- Project ManagementWritten communicationVerbal communicationGoogle WorkspaceSlackNotion
Requirements
- 4+ years of experience supporting senior executives (VP level and/or equivalent), ideally in Engineering/Technology.
- Demonstrated strength managing competing priorities across multiple leaders with excellent judgment and calm under pressure.
- Strong project management skills: you can take an ambiguous ask, define the work, and drive it to completion.
- Ability to build enough technical/contextual understanding to anticipate needs and coordinate effectively with engineering teams.
- High discretion and integrity with confidential information.
- Clear, concise written and verbal communication; comfortable drafting exec-ready notes and messages.
- Highly organized, detail-oriented, and systems-minded (you improve processes rather than just “keep up”).
- Proficiency with modern collaboration tools (Notion, Google Workspace, Slack, Zoom, calendar tooling).
Responsibilities
- Own and optimize complex, multi-stakeholder calendars for Engineering VPs (prioritization, tradeoffs, rapid changes, proactive planning).
- Drive meeting hygiene and outcomes: agendas, pre-reads, the right attendees, action items, and follow-through.
- Coordinate operating rhythms (staff meetings, leadership syncs, planning cycles, business reviews, org communications).
- Partner with VPs on priority management—anticipate conflicts, surface risks early, and propose options/solutions.
- Manage travel and logistics (when applicable): itineraries, changes, expense support, and clear communication.
- Serve as a trusted liaison to senior leaders, internal teams, and external stakeholders—ensuring timely, clear, professional communication.
- Handle confidential information and sensitive topics with care, good security practices, and sound judgment.
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