Administrative Operations Assistant

Must be located in Southern CaliforniaFull-TimeJunior

Salary22 - 24 USD per hour

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Job Details

Experience: Two years of administrative experience
Required Skills: Communication SkillsProblem SolvingOrganizational skillsMS OfficeTeamworkGoogle Workspace

Experience interacting with individuals within the AI/AN and Indigenous community and/or other marginalized communities
High school diploma or GED and two years of administrative experience
Familiarity with administrative tasks and skills such as scheduling, reporting, answering phone calls, speaking to community members, digital communications, and gathering and organizing information
Exceptional organizational skills and attention to detail
Ability to work on a small team, independently, in the office, or at home office/space
Demonstrate effective interpersonal skills including verbal/written communication, active listening and critical thinking
Platform proficiency in: Google Workspace, MS Office Suite, Adobe Acrobat, task management systems i.e. Monday.com
Ability to use discretion and maintain confidentiality while working with sensitive documents
Team work characteristics such as: positive attitude, flexibility to adapt or shift as needed and willingness to learn in community

Help maintain IT equipment tracking systems and inventory records
Support updates to operational guides, handbooks, manuals, and compliance documentation in collaboration with management
Order meals, refreshments, and entertainment tickets for team trainings, meetings, and connection or wellness gatherings
Assist in managing digital storage, security, and organization of electronic records
Assist in the facilitation of contract drafting and routing to team members and community contractors and vendors
Monitor organization’s general administrative email account, reply to general inquiries, and communicate pertinent information with team members
Assist with distributing and copyediting well-organized internal communication of meeting agendas and notes, compliance reminders, policy updates and operational memos
Manages office supply inventory and purchases, supports mail and shipping functions for the organization, and help ensure shared office spaces remain clean and organized
Liaise with property management staff for basic maintenance needs for office space
Support device setup and distribution for new hires

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